Application deadline : Monday, 10 February 2013, 17.00 WIB
Contract Type : Fixed Term Contract (with possible extension)
Duty station : Central Jakarta
Duration : 12 Months (with 3 months probation period)
Job Title:
Administrative Assistant, Strategic Asia Indonesia
Mission of Strategic Asia:
Founded in 2007, Strategic Asia provides advisory and facilitation services to governments, private businesses, international organizations, civil society organizations and media groups. Strategic Asia is headquartered in the United Kingdom, with offices in India, Indonesia, and a planned representative office in China. Strategic Asia's mission is to promote cooperation between Asian countries, especially among the largest emerging markets of Asia where many of the most pressing policy and business challenges lie. Strategic Asia works in a variety of fields including food and energy security, regional development and governance reform, investment promotion, foreign policy and trade negotiation, climate change and public private partnerships.
Reports to:
The Administrative Assistant will report to the Operations Manager. S/he will also need to report to Directors, Deputy Directors and the Managing Director.
Job Summary:
The Administrative Assistant will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
Key responsibilities and accountabilities:
• answer, screen and transfer inbound phone calls
• receive and direct visitors and clients
• general clerical duties including photocopying, fax and mailing
• maintain electronic and hard copy filing system
• handle requests for information and data
• resolve administrative problems and inquiries
• prepare written responses to routine enquiries
• prepare and modify documents including correspondence, reports, drafts, memos and emails
• schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• prepare agendas for meetings and prepare schedules
• record, compile, transcribe and distribute minutes of meetings
• open, sort and distribute incoming correspondence
• maintain office supply inventories
• coordinate maintenance of office equipment
• coordinate and maintain records for staff, telephones, parking and petty cash
Basic areas of knowledge and skills
• communication skills - written and verbal
• planning and organizing skills
• prioritizing skills
• problem assessment and problem solving
• information gathering and information monitoring
• attention to detail and accuracy
• customer service orientation
• teamwork
• Fluent in English
Qualifications:
The Administrative Assistant should have at least a vocational school degree (SMK) in any relevant disciplines; and professional experience or conversant with topics such as marketing, business, administration and management. Exceptional fresh graduates are also encouraged to apply.
Salary and Conditions:
Commensurate with experience.
Recruitment process:
The closing date for this application is Monday, 11 February 2013, 17.00 WIB, after which shortlisted applicants would be invited for an interview in our Jakarta office. You should submit a cover letter (1 page) and CV (2 pages) in a single PDF file to vishnu.nair@strategic-asia.com. You should address your cover letter to Mr. Vishnu Nair. In your cover letter, you should show how your personality, education and professional experience make you a good candidate for this role. No phone calls please.
Contract Type : Fixed Term Contract (with possible extension)
Duty station : Central Jakarta
Duration : 12 Months (with 3 months probation period)
Job Title:
Administrative Assistant, Strategic Asia Indonesia
Mission of Strategic Asia:
Founded in 2007, Strategic Asia provides advisory and facilitation services to governments, private businesses, international organizations, civil society organizations and media groups. Strategic Asia is headquartered in the United Kingdom, with offices in India, Indonesia, and a planned representative office in China. Strategic Asia's mission is to promote cooperation between Asian countries, especially among the largest emerging markets of Asia where many of the most pressing policy and business challenges lie. Strategic Asia works in a variety of fields including food and energy security, regional development and governance reform, investment promotion, foreign policy and trade negotiation, climate change and public private partnerships.
Reports to:
The Administrative Assistant will report to the Operations Manager. S/he will also need to report to Directors, Deputy Directors and the Managing Director.
Job Summary:
The Administrative Assistant will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
Key responsibilities and accountabilities:
• answer, screen and transfer inbound phone calls
• receive and direct visitors and clients
• general clerical duties including photocopying, fax and mailing
• maintain electronic and hard copy filing system
• handle requests for information and data
• resolve administrative problems and inquiries
• prepare written responses to routine enquiries
• prepare and modify documents including correspondence, reports, drafts, memos and emails
• schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• prepare agendas for meetings and prepare schedules
• record, compile, transcribe and distribute minutes of meetings
• open, sort and distribute incoming correspondence
• maintain office supply inventories
• coordinate maintenance of office equipment
• coordinate and maintain records for staff, telephones, parking and petty cash
Basic areas of knowledge and skills
• communication skills - written and verbal
• planning and organizing skills
• prioritizing skills
• problem assessment and problem solving
• information gathering and information monitoring
• attention to detail and accuracy
• customer service orientation
• teamwork
• Fluent in English
Qualifications:
The Administrative Assistant should have at least a vocational school degree (SMK) in any relevant disciplines; and professional experience or conversant with topics such as marketing, business, administration and management. Exceptional fresh graduates are also encouraged to apply.
Salary and Conditions:
Commensurate with experience.
Recruitment process:
The closing date for this application is Monday, 11 February 2013, 17.00 WIB, after which shortlisted applicants would be invited for an interview in our Jakarta office. You should submit a cover letter (1 page) and CV (2 pages) in a single PDF file to vishnu.nair@strategic-asia.com. You should address your cover letter to Mr. Vishnu Nair. In your cover letter, you should show how your personality, education and professional experience make you a good candidate for this role. No phone calls please.
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