International NGO seeks an Administration Officer. The primary
responsibilities will be to maintain the reception area and assist IFES
Jakarta staff with the daily operation and implementation of IFES projects
in Indonesia. The position is Jakarta based and full time. Anticipated
start in January 2013.
IFES is an international, nonprofit organization that supports the building
of democratic societies. *IFES promotes democratic stability by providing
technical assistance and applying field-based research to the electoral
cycle in countries around the world to enhance citizen participation and
strengthen civil societies, governance and transparency.* Founded in 1987
as a nonpartisan, nonprofit organization, IFES has developed and
implemented comprehensive, collaborative democracy solutions in more than
120 countries. Currently we are seeking *Receptionist* to help project
implementation in IFES Indonesia.
*Scope of Work: *
- Keep the reception area in a neat and presentable condition;
- Greet visitors and direct them to designated staff;
- Take incoming calls and forward them to specific extensions;
- Assist Jakarta staff in ordering taxis, record taxi voucher
circulation and compile documents for payment;
- Record and distribute incoming letters;
- Record outgoing letters/packages and coordinate with courier
service provider for delivery and compile document for payment;
Record incoming mails, invoices and faxes and distribute them as
necessary;
- Assist the Jakarta team in preparing logistics for meetings, events
etc;
- Update telephone extension and contact lists;
Assist in office maintenance and office billing payments; and
- Assist in filing all operational and administration documents.
*Requirements: *
- A minimum of 1 year’s experience with administration functions;
- A diploma degree in secretarial support/business
administration/finance;
- Fluency in English and Bahasa Indonesia, both written and oral;
- Excellent interpersonal and organizational skills;
Interested candidates may send their application to:
vacancy@ifesindonesia.org by 14 January 2013. Only shortlisted candidates
will be contacted. No phone inquiries. People with disabilities with the
relevant background are strongly encouraged to apply.
responsibilities will be to maintain the reception area and assist IFES
Jakarta staff with the daily operation and implementation of IFES projects
in Indonesia. The position is Jakarta based and full time. Anticipated
start in January 2013.
IFES is an international, nonprofit organization that supports the building
of democratic societies. *IFES promotes democratic stability by providing
technical assistance and applying field-based research to the electoral
cycle in countries around the world to enhance citizen participation and
strengthen civil societies, governance and transparency.* Founded in 1987
as a nonpartisan, nonprofit organization, IFES has developed and
implemented comprehensive, collaborative democracy solutions in more than
120 countries. Currently we are seeking *Receptionist* to help project
implementation in IFES Indonesia.
*Scope of Work: *
- Keep the reception area in a neat and presentable condition;
- Greet visitors and direct them to designated staff;
- Take incoming calls and forward them to specific extensions;
- Assist Jakarta staff in ordering taxis, record taxi voucher
circulation and compile documents for payment;
- Record and distribute incoming letters;
- Record outgoing letters/packages and coordinate with courier
service provider for delivery and compile document for payment;
Record incoming mails, invoices and faxes and distribute them as
necessary;
- Assist the Jakarta team in preparing logistics for meetings, events
etc;
- Update telephone extension and contact lists;
Assist in office maintenance and office billing payments; and
- Assist in filing all operational and administration documents.
*Requirements: *
- A minimum of 1 year’s experience with administration functions;
- A diploma degree in secretarial support/business
administration/finance;
- Fluency in English and Bahasa Indonesia, both written and oral;
- Excellent interpersonal and organizational skills;
Interested candidates may send their application to:
vacancy@ifesindonesia.org by 14 January 2013. Only shortlisted candidates
will be contacted. No phone inquiries. People with disabilities with the
relevant background are strongly encouraged to apply.
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