Lowongan Kerja Administrasi

IFES, an international, nonprofit organization that supports the building
of democratic societies seeks an Administration Officer. The primary
responsibilities will be to assist with the daily operation and
implementation of IFES projects in Indonesia. The position is Jakarta based
and full time. Anticipated start in January 2013. *IFES promotes democratic stability by providing
technical assistance and applying field-based research to the electoral
cycle in countries around the world to enhance citizen participation and
strengthen civil societies, governance and transparency.* Founded in 1987
as a nonpartisan, nonprofit organization, IFES has developed and
implemented comprehensive, collaborative democracy solutions in more than
120 countries. Currently we are seeking *Administration Officer* to help
project implementation in IFES Indonesia.

* *

*Scope of Work: *

- Assist program staff to prepare for meetings, workshops, and field
monitoring visits related to program activities;

- Assist in writing reports and taking minutes at meetings;

- Arrange and prepare materials and documentation to be distributed
at project activities;

- Assist project to prepare internal and external letters or other
correspondence;

- Liaise and coordinate with finance and procurement to ensure
efficient and effective implementation of project activities;

- Schedule meetings and business trips for the Chief of Party and
Deputy Chief of Party in cooperation with other support staff;

- Travel with the Chief of Party and/or Deputy Chief of Party on a
regular basis to attend coordination meetings and monitoring and evaluation
activities, and produce minutes of meetings and brief reports, as required;

- Serve as a project assistant on various activities when directed by
the Chief of Party and Deputy Chief of Party.**

- Provide any necessary logistic support to ensure that the Chief of
Party and Deputy Chief of Party are well prepared for conferences or
business meetings.**

- Manage driver and vehicle dispatch and ensure driver and vehicle
timesheets are collected and verified thoroughly;

- Liaise and coordinate with third party agents to ensure well
managed formalities requests from international staff;

- File correspondence and documents in project archive;

* *

*Requirements: *

- A minimum of 3 years experience with administration functions in a
comparable setting;

- A university degree in secretarial support/business
administration/finance;

- Fluency in English and Bahasa Indonesia, both written and oral;

- A high level of self-motivation and ability to work autonomously
within a fast-paced environment;

- Excellent interpersonal and organizational skills;

- Previous experience in working on formalities procedures is an
advantage.

Interested candidates may send their application to:

vacancy@ifesindonesia.org by 16 January 2013. Only shortlisted candidates
will be contacted. No phone inquiries. People with disabilities with the
relevant background are strongly encouraged to apply.