Jhpiego, an international non-profit health organization affiliate of the Johns Hopkins University, builds global and local partnerships to enhance the quality of health care services for women and families around the world. Jhpiego is a global leader in the creation of innovative approaches to develop human resources for better health service.
The Jhpiego Indonesia programs are aimed to improve maternal and newborn health outcomes in Indonesia. In order to reach our goals, we are now recruiting a Local based position of Adminsitrative Assistant to be part of the Jhpiego Indonesia great team. The successful candidate will enjoy working as part of a dedicated team, with the added satisfaction of working for an organization committed to the Jhpiego’s visions and missions.
Position vacant : Adminsitrative Assistant
Work based : Tegal district, Central Java Province
Department: EMAS
Position Reports To: Finance & Admin. Officer &
District Faciliatator
Overview:
The Administrative Assistant will perform a range of administrative tasks in a district level , in order to support program staff, to ensure that all the program activities that have been scheduled in the work plans are delivered on time.
Responsibilities :
Answer telephone, take and relay messages
Managing and distributing outgoing-incoming general documentation , correspondence and packages
General administrative and clerical support, prepare letters and documents
Schedule appointments, maintain appointment diary either manually or electronically for district team ( meeting organizer )
Note taker for overall activities conducted in district level
Assist other staffs and Consultants to produce letter, documents, reports and presentations or materials for distribution (including word processing, computer graphics, lay out, photocopying, etc.
Assist in the planning and takes primary responsibility for the logistics and preparation of special events, staff meeting, etc., including agenda preparation, materials and scheduling of conference rooms.
Work closely with Program Coordinator handling transportation and hotel arrangement for all activities which conduct in district
As well as preparing a Travel Authorization Request form for staff, consultants and counterparts related to the program activities.
Operate a range of office machines such as photocopiers, computers, scanner and faxes etc.
Manage Jhpiego operational cars traffic and drivers log sheet
Knowledge, Skills, and Abilities:
Graduate from secretarial or business studies
Minimum 2 years’ experience working in administration area, ( as a support program for NGO would be preferable )
Knowledge of administrative and clerical procedures
Able to work methodically, accurately and neatly
Good oral and written communication skills ( English plus point )
Proficient in Microsoft Office Applications
Highly meticulous with excellent interpersonal, communication and organizational skills
Able to work in a fast-paced environment
Able to work as part of a team
To apply, please e-mail your cover letter and CV, indicate the position and the district that you are applying for on the subject of your email.
Email address : hr-id@jhpiego.net
Closing date: December 31st , 2012
Only short-listed applicants will be contacted.
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