Lowongan kerja Project Support Manager

URGENTLY REQUIRED

Islamic Relief Worldwide is an International Non-Governmental Organization
(NGO) established in Birmingham, UK in 1984. Islamic Relief has a
consultative status (special category) with the economic and Social Council
of the United Nations is full member of British Overseas NGOs for
Development (BOND) and a signatory to the code of conduct for the
International Red Cross and Red Crescent Movement and NGOs in Disaster
Relief. It seeks to promote sustainable economic and social development by
working with local communities through relief and development programmes.
Islamic Relief Indonesia is part of Islamic Relief Worldwide which has been
working in Indonesia since 2003. Islamic Relief Indonesia provides service
and support to the communities in mandate areas, based on the MoU with
Department of Home Affairs. There are some initiative sectors under
Emergency and Development program such as Shelter, Water and Sanitation,
Health and Nutrition, Livelihood, Orphans, Education, Marines Fisheries, and
Disaster Preparedness and Response. Through these sectors, Islamic Relief
Indonesia plays significant role in alleviating the suffering and poverty of
the world's poorest people.

Islamic Relief Indonesia seeks to hire committed and experienced person for
the following:

Position: Project Support Manager

Base: Banda Aceh, Nad

The Project Support Manager (PSM) is a management position for IRI project
with supervisory and managerial responsibilities, and ensures positive
representation of IRI in the field. The PSM should ensure that the program
is running smoothly by coordinating and overseeing the operations of the
field office on regular base, and keeping up to date with contextual
developments. This includes training and supervising administrative,
logistics, procurement, finance and program staff and ensuring compliance
with IRI and donor policies and procedures.. PSM will support all heads of
field IR offices and other subordinate staff to ensure that programmatic
objectives are met within the allotted time, budget, quality and compliance
standards.

The Project Support Manager (PSM) as a management position for IR will
request to develop proposal and in coordination with Country Director.

Responsibilities:

* Oversee the smooth flow of routine support functions (e.g., finance,
administration, and logistics) of the IRI office and compliance with IRI and
donor policies and procedures.
* Ensure effective and transparent use and documentation of financial
resources by all project staff in compliance with IRI and donor policies and
procedures.
* Ensure that procurement is completed, documented, and delivered to
end-user in a timely manner, with items procured meeting specifications of
end-users while adhering to donor and IRI procurement guidelines.
* Supervise all programs implemented from the field office and will
support all field office in-charge and other relevant staff to ensure that
programmatic objectives are met within allotted time, budget and quality
standards, and are in adherence to internal Program Management and Quality
Control and Compliance systems.
* PSM should work closely with Head of Program to coordinate and
provide operational support to program activities, ensuring that the team is
able to adhere to work plans, that activities are on schedule and of
quality, and that program deliverables are completed as committed.
* Ensure all IRI internal reporting obligations are met.

. Develop and present proposals in co-ordination with the country
director and head of programme regarding various areas of intervention in
Indonesia.

. Initiate projects once IR Headquarters has given approval.

. Be responsible for providing direction and management to project
coordinator/officers and related field staff, including the development of
job descriptions and work plans.

. Supervise and prepare daily, weekly, monthly and quarterly
progress reports on project specific activities.

. Be responsible for the implementation, monitoring and evaluation
of assigned projects.

. Other tasks and/or duties assigned by the Line Manager.

Qualification and Experience:

* Bachelor Level education (minimum) in a relevant field such or
International Relations, economy or Development.
* Project management experience (management, planning, staff
development and training skills) in development programmes
* 5-8 years previous work experience in a relevant position
* Proven capabilities in leadership and management required
* Excellent skills in written and spoken English
* Strong negotiation and interpersonal skills, and flexibility in
cultural and organizational terms
* Ability to work well and punctually under pressure
* Minimum 10 years' NGO or relevant organization experience
successfully managing programs and teams in the field, preferably in
Indonesia.
* Program experience including program implementation, M&E, needs
assessments, report development and budget monitoring.
* Have working experience in Aceh province (preferred)

Success Factors:

. At least 5 to 8 years of field experience in program management
and coordination;

. Familiarity with the aid system, and ability to understand donor
and governmental requirements;

. Excellent communication, reporting and drafting skills;

. Able to coordinate and manage staff and project activities;

. Proven ability to work creatively and independently both in the
field and in the office;

. Being a strong team player and adept at creating a strong team
spirit;

. Ability to organize and plan effectively;

. Ability to work with culturally diverse groups of people;

. Ability to travel and work in difficult conditions and under
pressure;

. Knowledge of local language and/or regional experience an asset

. Ability to follow and enforce procedures, meet deadlines and work
independently and cooperatively with team members,.

. Have strong staff skills and the ability to motivate diverse
teams.

. Have the problem-solving ability

. Excellent oral and written English skills.

. Strong negotiation and interpersonal skills, and flexibility in
cultural and organizational terms

Representation

. Liaise with local government officials, (PMU/PMC and local
government in Simuelue and Singkil) , local leaders and other community
members to foster coordination and ensure support for and acceptance of IRI
activities.

. Receive, brief and support all IRW and donor visitors to the
region.

. Participate in official meetings and ensure ongoing and regular
coordination with state authorities to ensure maximum visibility.

. Participate in donor meetings at state level and communicate
relevant information to the Country Director

. Participate in inter-NGO Coordination meetings and any other
relevant inter-governmental institution at state level

. Ensure maximum visibility of IRI amongst the NGO community at
state level.

ACCOUNTABILITY:

IRI team members are expected to support all efforts towards accountability,
specifically to our beneficiaries and to international standards guiding
international relief and development work while actively engaging
beneficiary communities as equal partners in the design, monitoring and
evaluation of our field projects.

If you meet the above requirements kindly send your detailed CV with recent
photograph containing recommendations from 3 referees, (one of them your
immediate former employer) to: <mailto:hrislamic%40islamic-relief.or.id>
hrislamic@islamic-relief.or.id

Please put the job title with your name in the email subject.

Early applications are encouraged.

Closing date: 09 December 2012