Lowongan Kerja Finance and Administration staff

The Agency for Technical
Cooperation and Development (ACTED) is a French non-profit organization
working in over 30 countries worldwide to provide emergency response, early
recovery, and development assistance to communities in need. ACTED’s
interventions seek to cover multiple aspects of humanitarian and development
crises through a multidisciplinary approach that is both global and local, and
adapted to each context. ACTED’s vision is to establish emergency,
rehabilitation, and development. ACTED aims to guarantee the sustainability of
relief interventions carried out during crises by remaining in the field after
the emergency to engage in long-term support to communities in food security,
health, education, economic assistance, microfinance, advocacy, and cultural
promotion. ACTED’s actions are needs based and identified in a participatory
manner with communities in the areas where we are present. ACTED has been
active in Indonesia since April 2005, assisting those affected by the tsunami
and Nias earthquake and is now working to support livelihoods, community-based
disaster risk reduction, and child protection in North Sumatra, Nusa Tenggara
Timur (NTT), and elsewhere.


Currently ACTED has an immediate
need for Head of Finance, Administration, and HR at Capital (Jakarta)
level. Apply now for immediate consideration, interviews will begin 17
December.


Head of Finance, Administration, and Human Resources – is responsible for country-level management of project and
operational finance, administration including tax and legal status, as well as
employment contracting and labor compliance. The HoFAHR is supported by junior
capital staff working in Finance, Audit, Logistics, and Admin.


Qualifications:



Professional Qualifications and Skills:

-      Minimum bachelor degree in Finance or Business;
accountancy certification required;

-      At least five (5) years previous work experience in
finance (NGO or private sector) that project finance, accountancy, and
budgeting;

-     
experience with
USAID and European Union grant management and knowledge of eligibility rules
highly desired;

-     
Excellent
knowledge of Indonesian tax code and state benefits system (Jamsostek);

-     
Excellent
knowledge of Indonesian labour code and employment regulations;

-     
Experience with procurement,
contract development, and oversight (premises, procurement, services);

-     
Superb
communication skills and English fluency (speaking, reading, writing) required;

-    Meticulous
attention to detail and documentation required;

-    Problem-solving
skills, result-oriented

-      Excellent knowledge and use of Excel and Word
required;



Personal Qualities:

-      Flexible and adaptable, willing to learn new skills
and conform to new systems and situations;

-      Ability to work well under pressure in a fast-paced
and dynamic environment;

-      Honest, responsible, self-motivated and able to take
initiative under minimum supervision;

-      Willingness to travel on mission to remote locations;

-      Ability to work as part of a team in a cross cultural
environment;



Terms of
Reference:




Finance Responsibilities:




Accountancy
(using SAGA software):

Manage accountancy procedures: consolidate
    monthly field office accounting reports to produce country data and
    reports and analysis; monitor allocation of expenses, balance checking,
    etc. at country level;Verify monthly accounts from
    each office and provide feedback and support as needed to ensure accuracy
    and validity; Manage the presentation,
    circulation, filing and archiving of accounting and financial documents in
    conformity with ACTED’s procedures;



Budget
Follow Up:

Update tools necessary for financial monitoring and for
    budget follow up (BFU) within the mission by analyzing expense and budget
    information from field offices and gathering additional information as
    necessary from field Finance, Logistics, and Admin/HR Team (FLAT) staff
    and Country Director;Update allocation tables on monthly basis based on real
    expense allocation, planning, and forecasting to ensure costs are not
    charged to ACT;Analyse gaps between planned budgets and actual
    expenses and strategize solutions;



Financial
Report:

Develop donor financial reports and amendment requests;
    Liaise with donors on finance and accountancy issues
    when relevant; Supervise the preparation process of Internal /
    External Audits of donor at required time;



Cash
Management :

·    Consolidate monthly cash requests and liaise with HQ for
transfers;

· 
Organises the cash dispatch to bases;



Team
Management:

Provide functional management to capital and field
    finance staff;  Ensure training and capacity building for finance team
    members in order to increase the level of technical ability and skills
    within the department;



Project
Development:

·       
Develop new project proposal budgets
in collaboration with Country Director

·       
Participate in new project finance
set-up and start-up

·       
Serve as a training resource for
Implementing Partners, conduct training missions to field sites for ACTED and
partner staff



Administration
Responsibilities:



·       
Oversee ACTED Tax and Legal Status
(MoU) in regards to Indonesian government in collaboration with Country
Director;

·       
Liaise with relevant line Ministry
and Finance ministry officials, as well as donors as necessary, to apply for
and manage tax exemption;

·       
Consolidate and process monthly and
annual tax reporting;

·       
Work with external consultants to
process expatriate visa and work permits;

·       
Other country-level administrative
tasks as needed



Human
Resources responsibilities:



·       
Consolidate field office payroll
documents to produce monthly country payroll calculation and payment, including applicable taxes;

·       
Ensure timely calculation and
payment of Jamsostek;

·       
Manage employment contracting of new
employees and extension of existing employees;

·       
Manage other country-level employee
benefits such as private health insurance;



In order
to apply, please submit (1) cover letter stating how your experience and qualifications
meet the above qualifications, as well as your availability and salary expectation, and (2) your
Curriculum Vitae (CV) in English labeled with your name (maxiumum file size
200KB). Applications must be submitted by e-mail with “Head of Finance,
Admin, and HR” in the subject line of the email, to jakarta.administration@acted.org
as soon as possible for immediate consideration for interviews beginning 17 December.
Only shortlisted candidates will be notified.